How To Write A Cover Letter? Sample

In every competitive field make your application stand out by including a well-customized cover letter. Learn how to write a cover letter here.

Basically, a cover letter is a single-page letter that a candidate can include with the job application or resume.

how to write a cover letter

It is advisable that you should always include a cover letter, except if the job advertisement clearly says not to.

How To Write A Cover letter?

Check all about writing a cover letter. Follow the tips and review the cover letter sample for inspiration.

What does a cover letter comprise of?

In your cover letter, you should:

  • Firstly, introduce yourself
  • mention the job you’re applying for
  • put across that your skills and experience match the requirements of the job.
  • hook the reader and encourage them to read your resume
  • finish with a call to action (for instance, asking for an interview/ meeting).

How long should a cover letter be?

A cover letter has to be just a single page. Not more than a page. Keep it short. Basically, a cover letter is meant to be a summary of your resume. Therefore, keep it shorter than your resume.

Customize your cover letter to the job

Every time you are applying for a new job, use a different cover letter. Your cover letter must convey the message that you know what the job involves, and what the recruiter is looking for.

To do this successfully, you need to be specific about your skills and qualities. Moreover, you also need to show how they match the needs of the organization.

Check out the ways below that will help you create a customized cover letter:

1. Find out the name of the hiring manager

You must never address your letter as ‘To whomsoever, it may concern’. So, find out the name of the person who will review your application. For this, you may have to do some research, put in a little effort, but it’s worth it.

Usually, you may find a job in an advertisement. There probably they have named a person to send the application to. However, if they haven’t, call the employer or advertiser. Ask them who to send the application to. (It is the best to call them, but email them if you can’t find a contact phone number.)

Secondly, when you have found out the person’s name, don’t use their first name. Address them as- ‘Mr’ or ‘Ms’ and their last name instead.

2. Find out more about the position

In the process of finding out who to address your application to, you could also ask a few questions. This certainly helps in creating a more specific cover letter (and resume) to the job.

Here are a few suggestions of some important pieces of information that you may gather:

  • Does the job involve teamwork?
  • Who would you be reporting to if you get the job?
  • Can you tell me more about the kind of candidate you are looking for?
  • Is there a position description I can go through? (But ask this if the job advertisement doesn’t mention a position description.)

3. Find out more about the organization

Furthermore, you must find out more about the company. So, tailor your cover letter for the job following these tips:

  • When you know the company’s name, look for information online.
  • If the company has a website, you must visit it. Check out the ‘About Us’ page.
  • If the company name is not mentioned in the advertisement, call the recruitment agency and ask who the employer is.

What to include in your cover letter?

Given below is a list of things you should add in your cover letter. Check out these and you must also check out our sample resumes.

1. Name and contact details

Firstly, you need to put your name and contact details at the top of your cover letter. Your postal address is not compulsory, but you do need to include your email and phone number.

Remember that your email address must create a professional impression. Don’t use an email address like If you do not have a professional email address, create one with a free email provider. You must keep it simple. For instance, add your first name and your last name.

2. Address the Organization

Just below your own name and contact details, you should include:

  • the name of the person you’re writing to. Probably the hiring manager.
  • their position or the name of the organization.
  • their contact details.

As mentioned above, you can easily gather this information by calling the company and asking who you should address your application to.

3. The name of the job position you are applying for

Initially, you must say which job you’re applying for.

You mention this in the beginning in a line.

Or you can also do this in the opening paragraph.

For instance-

‘I am writing to apply for the recently advertised Relationship Manager position’.

4. List your relevant skills

Include a brief summary of how your skills and experiences relevant to the job advertisement. Just like resume writing, include a description in a short bullet list.

When you are answering a job advertisement, there may be a position description. Check out the description that lists the required skills and experiences.

Ensure that your cover letter responds to all of the items on the requirements list. You should try to respond to as many items as you can on that list.

Remember that when you have a skill or experience, you must enhance its importance by stating how you’ve used it or how you got it. This gives a more promising look.

5. Summarize why you’re perfect for the job

Once you have listed your skills and experience, explain how these mean you’re suited to the job.

For instance- ‘My ability to communicate well with people and a proven record of solving customer problems in a retail setting make me ideally suited for this job.’)

6. Try to speak their language

When you use the same language as people of the organization, who do a particular job shows that you understand the industry or field that the employer works in.

So, find out what the employer does. You must discover how they talk about themselves. Try to use their language in your cover letter.

For instance, if there is a certain tool or software or skill, like machining tools or cash handling, state that in your cover letter.

7. End by asking them to contact you

You must finish your cover letter by asking the recruiter to read your resume. Ask them to contact you about an interview.

You must mention something like, ‘I have attached my resume and I look forward to hearing from you about this job’.

What not to include in your cover letter?

There are some things that you must be careful about while writing your cover letter. So, watch out for:

Typos or other mistakes

Spellcheck your cover letter over and over. It’s certainly better to get someone else to read it. Ask them to point out any mistakes or confusing things. You may ask your friends, family members, your career teacher or career counselor.

So, double-check everything in your cover letter. You must check for the company’s name, make sure you spell it right. Also, if you have mentioned places you’ve worked before, make sure you spell their names right as well.

Including all of your resume in your cover letter

When you cut and paste your entire resume into your cover letter, it loses its significance. So, try to re-word the information in your resume, instead of just repeating it. Keep your cover letter short and concise. Let your resume tell the whole story.

Make your cover letter just as a trailer to your resume.

Avoid personal pronouns

Try not to overuse personal pronouns like ‘I believe’, ‘I have’ and ‘I am’. Remember, you have to focus on how you can help the employer.

So, once you’ve written your letter, read over it, and get rid off the personal pronouns.

How To Write A Cover Letter Example

Check out some cover letter examples below. You can use them while writing your cover letter.

Check out more about Cover letters here.

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